Keeping Good Tenant Records

When facing a tenant-landlord dispute, certain records can mean the difference between a resolution and a lawsuit. Eviction Group, A Professional Law Corporation has prepared this list of documents you should keep on record:


Keeping a good paper and electronic trail for tenant, includes the following documents before tenant move-in:

  • Tenant’s and co-signers’ rental application, references, credit report and background information
  • Signed lease or rental agreement, along with any amendments
  • Property inventory including a description or photograph of the condition of each piece of property you provided prior to move-in


After tenant moves in, add the following documents to the individual’s file:

  • Your written requests for entry and their answers if provided
  • Notices of rent increases or late payments
  • Detailed records of repair requests and when they were handled
  • Inspection reports and safety and maintenance updates
  • Any e-mails and correspondence, even notes about phone calls


In addition to the rental and property information, you will want to keep up-to-date contact and necessary personal information about your tenant, such as:

  • Address or unit number
  • Move-in date
  • Tenant’s phone number
  • Name, address, and phone number of tenant’s employer
  • Credit information, including where the tenant banks
  • Monthly rent amount and due date
  • Amount and purpose of any deposits, including information about location of deposit and interest payments
  • Tenant’s vehicle make, model, year, color and license plate number
  • Tenant’s preferred emergency contacts
  • Whatever else you believe to be important


Finally, be sure to keep good records of your rental income and expenses for your own landlord tax purposes.


If you have questions or concerns click here or call Eviction Group, A Professional Law Corporation at (800) 985-9885.



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